Have you ever felt like your work load is weighing you down but don't know how to delegate? Maybe you think that taking the time to delegate will simply add to your workload?
In this article we'll show you how to free up your time by effectively delegating tasks to your Virtual Assistant.
To Delegate or Not To Delegate?
Delegating can be tricky. Some people find that they can't delegate anything, whilst others delegate EVERYTHING!
The trick is finding the balance and step one is realising why you decided to create a business in the first place.
Most people decide to start a business for 2 main reasons:
This is all well and good but when it comes down to it, the reality is much harder. You start off with every intention of getting someone else to do all of the nitty gritty jobs that you don't really need to take care of but then you settle into a routine and you start telling yourself things like, "I like things done my way!" or "It's too much hassle to employ someone to do it for me!"
Delegating tasks doesn't need to be stressful or time consuming and a great way of saving you money whilst passing on some of your daily tasks is by hiring a Virtual Assistant.
Our Four Step Guide to Delegation!
Step One - Take it one small step at a time!
Begin by delegating smaller tasks, those that you think of as little annoyances to your day but you feel comfortable that someone else could take care of them and get them done for you. Overtime, you'll begin to feel more trustworthy and comfortable handing over larger and more important tasks to your Virtual Assistant.
Step Two - Communicate!
At the beginning you may want to check up on your V.A to make sure that they're doing a good job and there's absolutely nothing wrong with this. Feel free to call or email your V.A for a quick chat to see how things are going. Your V.A will use this as an opportunity to get to know you better and to identify what you are expecting them to deliver.
Also, feel free to use this time to get to know your Virtual Assistant a little better. Building a great relationship with your VA is one of the most important things to remember so whenever you call or they call you don't hesitate to tell them about your day, where you're going on holiday or even your favourite T.V show and they'll return the favour!
Step Three - Lay the Foundations!
To begin working on any task for you, your Virtual Assistant will require two things:
You can provide instructions to your V.A for each task in a variety of ways. For smaller tasks a quick email or phone call may suffice but for larger and more important projects you may need to set aside some time with your V.A to discuss your requirements.
In doing this both you and your V.A will understand exactly what is required and by when. You will need to remember that the first time your V.A carries out a task for you it may take a little longer than you expect but once they understand what you need and what works best for you and your company, the next time the task will be completed much faster and by providing clear and concise instructions you are helping to achieve the best results first time around.
Depending on the tasks assigned your Virtual Assistant may also need access to specific things such as; your inbox, calendar, cloud-based system and phone calls etc. To ensure that each task has a smooth running from the beginning it's always best practice to provide your V.A with all of the tools that they will need. This way they won't have to come back and ask for it later, they can simply get on with the task at hand.
Step Four - Learn to Relax!
This is perhaps one of the more important steps; learning to relax. When you've delegated tasks to your V.A you need to rest assured that they will work hard and produce quality, efficient work. Take this time to relax and concentrate on moving your business forward.
You may find it difficult not to check up on your V.A to find out how the work is shaping up but delegation is all about trust and you need to trust that your Virtual Assistant will deliver what you need.
Article Written by Kayleigh Brindley